TIPWeb-IT 6.5.0.0 Enhancements

What’s New? Review the 6.5 enhancement details below. Released: December 2016

Staff Charges - Distribution Receipt

  • From the site view, charges can be assigned to staff members and are accessible by both Site Administrators and Site Users.

  • Staff Overview: Overview of the Staff page including the multiple functions allowing a site user to perform tasks pertaining to adding staff members, editing existing staff member details, issuing items to staff members, assessing charges, and reporting inventory and inventory history for each staff member. Review the Staff Charges section, the Charge Listing report, and Charge Activity Listing reports under Staff Reports. Click here

  • Assess Staff Charges:  Capability to assess staff charges to staff members for items which have been damaged and/or before an item is issued as a prerequisite for the item’s issuance. Click here

  • Staff Charge Payments:  After a charge has been applied to a staff member, the capability to process charge payment, refund a charge payment, and void a charge payment is accessed within the staff’s respective row under the Actions column. Click here

  • Staff Charge Receipt:  Provides, in PDF format, the information regarding the product, the charge type assigned, the status of the charge, any charge notes, and payment history, including who collected the payment and from which campus the payment was collected, for a particular staff member. Click here

  • Staff Reports: View reports which are related to charges assessed to staff. The Charge Listing report lists staff with assessed charges, including satisfied and unsatisfied charges. The Charge Activity Listing report lists the staff’s respective charges both satisfied and unsatisfied, and any charge payments, refunds, and voids. Click here

  • Customizing Distribution Receipts (Admin):  District Administrators are able to personalize the Distribution Receipt for both Staff and Students, by customizing text to be included in the body of the Distribution Receipt. Click here

Missing Accessories - Charges

  • As of the 6.5.0.0 Enhancement release: A District Setting which allows for automatically charging staff and students for missing accessories during the collection process.

  • Missing Accessories Charges are assigned in the Administrative view under Catalog within the Accessories Tab. Both the administrative view and site view users are able to view the Accessory Listing report. Click here

  • Catalog Overview: Overview of the Catalog page including the multiple functions allowing an administrative user to perform tasks pertaining to adding staff members, editing existing details, issuing items, assessing charges, reporting inventory and inventory history for each staff member. Review the Missing Charge setting under Product Accessories. Click here

  • Add and Assign a New Accessory:  When adding a new accessory, administrative view users have the capability to enable the Missing Charge setting. The Missing Charge setting will automatically assess a charge to a student or staff during the collection process when all items are not returned. Click here

  • Quick Collect – Missing Accessories Charges:  During the accessory collection process, if an accessory, which has a Missing Charge setting enabled, is not returned, a charge will be assessed to the staff/student.  The charge amount reflected will be what has been designated for that accessory. Click here

  • Staff Deactivation Process:  During the staff deactivation process, if an accessory, which has the Missing Charge setting enabled, is not returned, a charge will be assessed based on the price designated for the accessory. Charges are applied to the staff, but deactivation will not take place until all charges have been satisfied. Click here

  • Staff Reports: View the report Staff Accessory Listing which provides a listing on the number of accessories issued and missing to all staff. Click here

  • Student Reports: View the report Student Accessory Listing which provides a listing on the number of accessories issued and missing to all students. Click here

Tag Lifecycle Report

  • As of the 6.5 Enhancement release, all users within TIPWeb-IT have access to the Tag Lifecycle Report.

  • The Tag Lifecycle Report displays all history of a tag within the application. Both the administrative view and site view users are able to view the Tag Lifecycle report within the Tag Information window.

  • Tag Information Overview:  The Tag Information window is accessible from the Quick Search feature in the top navigation toolbar. Depending on permissions, users are able to complete actions related to a tag including editing tag information, issuing to a staff/student/room, collect/change location, change status, view report and delete a tag. Review the Tag Lifecycle report under Tag Information Reports. Administrative View     Site View

  • Tags Information – Tag Lifecycle Report:  Provides, in CSV format, details for each life event in the history of the Tag, including the birth event, life events and death event. Administrative View     Site View

EnhancementsStephanie Delgadooverview, distribution receipts, distribution, reports